Digital Inventory Template

What is a Digital Inventory and Why It Matters

In today's digital age, we accumulate a vast number of online accounts, subscriptions, and digital assets over time. While convenient, keeping track of all these virtual possessions can quickly become overwhelming. This is where a digital inventory comes in - a comprehensive list of all your digital accounts, login credentials, and important files.

Creating such an inventory serves two crucial purposes. First, it ensures nothing essential slips through the cracks, providing peace of mind that your digital life is organized and accounted for. Additionally, having this information documented can greatly ease the burden on loved ones tasked with managing your digital legacy after you're gone.

Getting Started - Types of Digital Assets to Include

To begin your digital inventory, make a list of all the types of online accounts and digital assets you possess. This typically includes:

• Email accounts (personal and work-related)
• Social media profiles (Facebook, Twitter, Instagram, etc.)
• Online banking, investments, and payment services (PayPal, Venmo, etc.)
• Streaming entertainment subscriptions (Netflix, Hulu, music services)
• Cloud storage accounts (Dropbox, Google Drive, iCloud)
• Online shopping profiles (Amazon, eBay)
• Frequent flyer/rewards program accounts
• Website and blog logins
• Digital document storage (taxes, estate documents)

Don't forget to include archived or old accounts you may have forgotten about. Going through browser histories and emails can jog your memory.

Handling Login Credentials Securely

Your inventory will contain a wealth of sensitive login information, so it's crucial to handle this data with care. A few security precautions:

• Use a password manager to securely store all login details in one encrypted place
• Never store passwords in clear text documents or spreadsheets
• Create a master password hint, but don't write down the full master password
• Consider using two-factor authentication for password manager access

If tech isn't your forte, designate a trusted loved one to maintain your password manager credentials. Emphasize this is extremely sensitive data.

Organizing Your Digital Inventory

For each digital asset you list, capture the following key details:

• Account name and purpose (e.g. "Gmail - Primary Personal Email")
• Login URL
• Username
• Password or password hint if using a manager
• Security questions/answers if applicable
• Other relevant notes (PINs, account numbers, etc.)

Consider using a spreadsheet or document template to keep everything consistent and readable. Microsoft offers some handy digital estate planning templates.

When to Update Your Digital Inventory

Your digital inventory is not a set-it-and-forget-it document - it requires regular maintenance. Get in the habit of updating it whenever you:

• Create a new online account
• Change passwords or login details
• Close or delete old unused accounts
• Update your personal information (address, phone number etc.)

Setting a calendar reminder to review your inventory a few times a year can help keep it current.

Tips for an Easier Digital Asset Inventory Process

Creating and managing a detailed digital inventory may seem tedious, but some simple tips can streamline the process:

• Go slowly - don't try to capture everything at once
• Update the inventory each time you pay bills or renew subscriptions
• Keep your browser organized with bookmark folders for account logins
• Use password patterns or base words to help you remember credentials
• Designate someone tech-savvy to help if you're uncomfortable with technology

The time invested now ensuring your digital assets are accounted for pays off with major hassles avoided later.

Reviewing Your Digital Inventory Checklist

Once you've compiled your initial list of digital assets and accounts, review the inventory thoroughly to ensure nothing is missing:

• Go through past bank/credit card statements for recurring charges
• Check your email accounts for password reset confirmations
• Look through your browser history and bookmarks
• Search for smartphone apps tied to accounts
• Ask family members if they know of other digital accounts you have

The key is taking a systematic approach and leaving no stone unturned. Completeness is crucial for the inventory to serve its purpose.

Next Steps - Securely Storing Your Inventory

With your comprehensive digital inventory complete, the next crucial step is storing it securely for future access. Some options include:

• Encrypting the file and saving it to an external hard drive or cloud storage
• Printing a hard copy and storing it in a safe or safety deposit box
• Sharing access selectively with a trusted loved one

You've done the hard work - don't let that effort go to waste by not safeguarding this sensitive document properly. Revisit and update it regularly for maximum effectiveness.

If you need further assistance creating or maintaining a digital estate plan, don't hesitate to consult professional legal/financial services.